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People in Need
26 Mar 2021
Logistics and Procurement Assistant
view icon
Company: People in Need
Duration: 6 months, with a possibility of extension
Start Date: ASAP
Deadline: 07 April 2021

JOB DESCRIPTION : 

People in Need is looking for an enthusiastic and motivated person for a Logistics and Procurement Assistant position.

RESPONSIBILITIES : 

The Logistics and Procurement Assistant is responsible for:
Logistics
- Transports and hotels: arrange transportation and hotels for staff and PIN visitors in/ around EVN in an economic and efficient way;
- Organize venue for events, refreshment for meetings, other necessary logistics arrangements;
- Fleet management: coordinate logbooks for project cars and on-call drivers, taxi (EVN based) on a monthly basis;
- Translation and interpretation (English/ Armenian): provide support in translation related needs through the pool of outsourced translators;
- Arrange accommodation for regional staff and PIN visitors in Yerevan;
- Regularly update list of contacts database;
- Provide new employees with all necessary goods according to PIN new employee checklist;
- Follow up the Yerevan office related maintenance and upkeep. Liaise with the landlord, water and/ or electricity supply companies for ensuring the normal working conditions for PIN staff;
- Follow up the regular procurement of office consumables;
- Perform other ongoing and incidental job-related tasks assigned by the Country Director, Procurement and Logistics Manager.

Procurement
- Participate and assist project staff with purchases of goods and services according to PIN and donor rules, provide assistance in collecting of the biddings/ quotations.

Other overhead support to PIN team
- Provide administrative support to project staff as assigned by the Country Director, Procurement and Logistics Manager;
- Provide administrative office assistance (including filing, drafting correspondence, financial documentation);
- Support with research activities assigned by the Line Manager;
- Support with social media pages.

REQUIRED QUALIFICATIONS : 

- At least 1 year of work experience in a relevant field;
- PC proficiency (Outlook, MS Word, Excel and PowerPoint); social media skills are an advantage;
- Fluency in Armenia and English languages (listening, reading, writing and speaking); good knowledge of Russian language; fluency in Russian language will be an advantage;
- Working experience in NGO field will be a plus;
- Attention to detail and ability to remain calm under pressure;
- Trustworthy and reliable person;
- Ability to plan own tasks, and time management skills;
- Good communication (spoken and written) skills, including ability to explain and present complex information and prepare written documents;
- Teamwork skills: good interpersonal skills and ability to establish and maintain effective working relations with people in multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

APPLICATION PROCEDURES : 

Interested candidates are welcome to send their CV (no longer than 4 pages), a short cover letter and contact of at least 2 references (including the supervisor in the most recent work assignment if relevant) via the following link: https://apply.workable.com/people-in-need-2/j/174537FBD7/apply/ by the deadline. Please note only the shortlisted candidates will be contacted. Interviews will be conducted on a rolling basis.

Please clearly mention in your application letter that you learned of this job opportunity through Career Center and mention the URL of its website - www.careercenter.am, Thanks.

REMUNERATION/ SALARY : 

Salary and benefits according to national PIN Armenia salary scale.

ABOUT COMPANY : 

People in Need (PIN) is an international, non-profit organization established in early 1990's in the Czech Republic. Since then, PIN has grown to be the biggest organization of its kind in post-communist Europe and currently provides humanitarian and development assistance in over 20 countries worldwide. People in Need established a country program in Armenia in 2003. PIN’s goal in Armenia is a strong civil society that takes an active part in poverty reduction and sustainable development. PIN works in four interlinked sectoral directions: sustainable livelihoods and environment; education and skills; good governance at the local level; and human rights promotion through independent media and media literacy. PIN’s team currently has offices in Yerevan, Gyumri and Goris and PIN’s current projects are funded by the EU and the Czech Ministry of Foreign Affairs.