Jobs and Careers

TERM : 

6 months fixed-term contract with possibility of extension

JOB DESCRIPTION : 

The Supply Chain Officer will be responsible for organizing and supervising the daily supply chain activities and the teams associated, in the coordination or project level, according to MSF protocols and standards in order to ensure the optimal running of the mission.

RESPONSIBILITIES : 

- Supervise and organize the daily activities of the Supply Chain team, including Supply Supervisors, and ensuring they perform the tasks linked to their role;
- Be responsible for the order, purchase, stock, and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities;
- Monitor and ensure a smooth-running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed;
- Be responsible for the supply database and the correct filing and archiving of the supply documentation to guarantee the availability and the coherence of supply data;
- Communicate with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs;
- Collect claims from the field, analyze causes, and make corrective actions;
- In collaboration with the Supply Supervisor (if any) and in coordination with the HR department, supervise the associated processes (recruitment, training/ induction, briefing/ debriefing, evaluation, potential detection, development, and communication) of the staff under his/her responsibility to ensure both the sizing and the amount of knowledge required;
- Inform the Logistics/ Supply Manager in case of any major issue and draws-up all required reporting, to keep updated and reliable information that will help in decision-making;
- Perform any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission;
- Follow up on all the local purchase tasks, update the tools, and inform internal clients accordingly;
- Communicate regularly with local suppliers making sure that MSF standard procedures are in place;
- Collaborate with Finance and Medical teams regarding local purchases and dispatches from stock;
- Keep the information system (Unified) updated with accurate data relevant to purchase and stock dispatch;
- Participate in performing inventories in stocks managed by the Supply team;
- Act as backup for Supply Manager when necessary.

REQUIRED QUALIFICATIONS : 

- Education: Desirable degree and specialization in Logistics/ Supply Chain;
- Experience: Essential in supply chain management (minimum 2 years) and in organization of supply administration and procedures;
- Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits);
- Experience in NGO is an asset. Experience in MSF is desirable;
- Languages: Armenian (mother tongue); excellent command of English; knowledge of Russian and/or French is an asset.
- Knowledge: Essential computer literacy (word, excel, internet)
Knowledge of MSF accounting software is desirable.

Competencies:
- Excellent writing, editing, and proofreading skills in Armenian and English;
- Outstanding proven time management and organizational skills, including the ability to prioritize ongoing vs. immediate need appropriately;
- Willingness to travel within and outside of Armenia;
- Able to integrate into a multicultural team;
- Adhere to MSF principles and to our managerial values: Respect, Transparency, Integrity, Accountability, Trust, and Empowerment;
- Adhere to MSF Behavioral Commitments.

APPLICATION PROCEDURES : 

- Cover letter (in English language).
- Copy of diploma.
- CV (in the English language).
- Contacts of three references (including the supervisor in the most recent work assignment if relevant).
Shall be sent to: msfch-armenia-recruitment@geneva.msf.org with a subject heading "Supply Chain Officer".
CV shall clearly state your experience by writing the organization you have worked, the duration of the employment (which year and how long) and a description of the job you performed.
MSF recommends all applicants to write a cover letter containing an introduction of yourself, explaining why you are applying for the position, and explaining why you think you are suitable for the position.
CVs in English sent to the mentioned email only will be considered.
Only shortlisted candidates will be contacted.

Candidates are encouraged to apply early, as applications may be screened prior to the vacancy deadline.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your data will be treated confidentially. Only people part of the recruitment process has access to your data. MSF does not sell your data under any circumstances. If you have any questions or requests, you can contact the Finance and HR Coordinator, at: msfch-armenia-recruitment@geneva.msf.org

Please clearly mention in your application letter that you learned of this job opportunity through Career Center and mention the URL of its website - www.careercenter.am, Thanks.

ADDITIONAL NOTES : 

MSF offers:
- Remuneration in accordance with MSF salary grid;
- The chance to gain professional development and training within an international organization and further development;
- The opportunity to contribute to our objective of saving lives, alleviating suffering and working with those most in need;
- MSF is a world-renowned humanitarian medical organisation with a positive company culture.

Mains benefits include: 
- 25 paid leaves per annum;
- A variety of learning and development opportunities;
- Coverage of medical expenses for employee and their family.