Executive Secretary will to provide administrative and secretarial support, effective office administration, organizing meetings, hospitality and travel arrangements as well as fielding phone calls and inquiries.
- Perform typing and dictation of letters, speeches and emails to screen; - Manage all incoming and outgoing correspondence; - Make travel arrangements; - Support the Chief of Staff in budget monitoring and administration; - General office management; - Support Chief of Staff and Diary Secretary as required; - Greet visitors and point them in the right direction, answer inquiries, and create a welcoming environment; - Organize and maintain files and databases in a confidential manner; - Manage communication including emails and phone calls; - Screen phone calls, redirect calls, and take messages; - Schedule appointments, meetings, and reservations as needed; - Receive deliveries; sort and distribute incoming mail; - Maintain and order office supplies; - Receive invoices and review for accuracy; - Coordinate staff travel arrangements including transportation and accommodations.
- University degree;
Language: - C1 Fluency in English (written and spoken); - C1 Fluency in Armenian (written and spoken).
Experience: - Experience providing a variety of administrative services to an office; - Experience in providing support and advice to management on budgets; - Relevant experience providing executive or senior level support including tasks such as: a) Managing correspondence; b) Writing emails and memos and completing reports; c) Diary/calendar and resource management; d) Managing an office, including staff supervision; e) Tracking and reporting on budgets using an accounting system; f) Maintaining and leveraging an effective network of contacts.
Essential qualifications, skills and experience: - 2-3 years of substantive experience in relevant positions is preferred; - Excellent secretarial skills, including touch and/or speed typing and proficiency with the Microsoft Office Suite; - Excellent organizational skills and a keen eye for detail; - Excellent written and verbal communication skills; - Ability to multi-task and work as a team player; - Strong interpersonal skills, including the ability to be professional, courteous and deal directly with key players; - High school diploma or general education degree (GED) required. associate's degree in Business Administration preferred; - 2-3 years of clerical, secretarial, or office experience; - Proficient computer skills, including Microsoft Office; - Strong verbal and written communication skills; - Comfortable with routinely shifting demands; - High degree of attention to detail; - Data entry experience - Working knowledge of general office equipment.