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Junior Non-key Expert High-Level Advisor Assistant in Armenia
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Компания: Business and Strategies in Europe Другое
Длительность: 200 WDs until the end of May 2025, with the possibility of prolongation
Дата начала: 01 July 2024
Крайний срок: 14 June 2024

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ОПИСАНИЕ ДОЛЖНОСТИ : 

The HLA Assistant will support the HLA in its daily operations. HLA assistant will deal with:
- Information Management: Assist in managing the HLA's schedule, emails, contacts, and other administrative tasks to ensure smooth operations.
- Research and Analysis: Conduct research on various topics relevant to the HLA's work, analyze data, and prepare briefs or reports to aid decision-making.
- Communication Facilitation: Act as a liaison between the HLA and internal or external stakeholders, ensuring effective communication and coordination.
- Policy and Procedure Compliance: Ensure that the HLA complies with relevant policies, procedures, and regulations.
- Client Relationship Management: Support the HLA in managing client relationships, including scheduling meetings, preparing materials, and addressing client inquiries or concerns.
- Confidentiality and Discretion: Maintain confidentiality and discretion regarding sensitive information and communications handled by the HLA

ОБЯЗАННОСТИ : 

- HLA Assistant will play the role of personal assistant and language assistant;
- Act as liaison with project colleagues, partners, Contracting Authority, and beneficiaries on issues related to project activities;
- Assist the HLA with the development and implementation of the work plan and assists in the clarification of objectives and operational needs to facilitate activities implementation;
- Assist the HLA in settling, day-to-day issues, local legislation requirements such as VAT Exemption, etc.;
- Support HLA during registration before the Protocol Service of the Ministry of Foreign Affairs for Diplomatic Accreditation, liaised with the EUD;
- Provide support to the project KE3 and Strategic and General Communications JNKEs to set up the basis for the organization of all the HLA events (conferences, training, workshops, etc.) and to give instructions in time to the logistical team/subcontractors;
- Ensure a good quality presentation of all deliverables to the Beneficiary institution;
- Support the HLA to produce monthly and quarterly reports;
- Attend all the meetings as requested by the HLAs and take the minutes of the meetings;
- Inform GOPA PACE of any major event that may stop the project from moving further;
- Receive, screen, route correspondence, attach necessary background information and maintain a follow-up system for action and deadlines;
- Prepare necessary documents for meetings, and update tracking tools regularly, if requested;
- Assist in arranging programs for incoming and outgoing missions;
- Submit each end-of-the-month duly signed timesheet for approval of the Team Leader;
- Perform oral and written translations as requested (for formal and informal meetings, events, etc.).

ТРЕБУЕМАЯ КВАЛИФИКАЦИЯ : 

- University Degree or professional experience of 5 years in the fields of trade diversification, and/or energy and/or economic development;
- Excellent communication skills;
- Proven report writing skills;
- Computer literacy;
- Professional fluency in written and spoken English, Armenian and Russian;
- Flexible working approach and ability to plan and prioritise a continually changing schedule;
- High communication, presentation, and organisational skills;
- At least 600 working days of professional experience relevant to the position of HLA Assistant as described below; additional professional experience as an interpreter will be considered an asset;
- Working experience in international organisations/ projects;
- Knowledge of the EU policy framework in the above-mentioned field/s will be considered an asset

ПРОЦЕДУРА ПОДАЧИ ЗАЯВОК : 

Please apply at: https://gopa-pace.com/Jobs/ProjectOpenings by submitting your CV, a short motivation letter (up to 1 page, in A4 format) and 1 reference letter from previous jobs (accompanied by the email and phone of the referenced person).
Please note that, by applying and creating an account, you acknowledge and accept the Company's Privacy Policy and for your CV to be stored in the Company's Expert Database.

Подавая на вакансию, пожалуйста укажите Career Center как источник информации о вакансии и сайт www.careercenter.am. Спасибо!

ОТКРЫТ ДЛЯ/ КРИТЕРИИ ОТБОРА : 

The Junior NKE will work under the direct supervision of the HLA and will cooperate closely with the project’s TL, Office Manager, Project Assistant, and backstopping Project Manager, as well as the CEPA facility C2 team in case of event organisation related to HLA services.
The JNKE HLA position can be extendable, depending on the HLA mission and its potential Contract extension.
NOTE: Civil servants and other staff currently employed by the public administration of Armenia are not eligible to apply as experts. Experts must be independent and free from conflicts of interest in the responsibilities defined by this Call.

ВЛОЖЕНИЯ:

file icon CV_Template_EC_excel.docx - CV template

О КОМПАНИИ : 

GOPA Partners in Action for Change and Engagement, is a global consulting firm that helps clients and beneficiaries achieve meaningful transformation and the betterment of societies by actively participating in international and bilateral projects financed by renowned bodies.
Since our founding in 1991, we have been working tirelessly in developing, transition, and partner countries, offering a wide range of technical assistance, consulting, and multi-sectoral services that incorporate a comprehensive understanding of local culture and the political context, and engagement in knowledge-transfer practices.
Our core business includes the acquisition, planning and implementation of projects contributing to SDGs in partner countries, in the context of public, public-private and private initiatives. We work with a variety of partners such as EU, UN, WB, MCC, ISDB, AFD, BID, GIZ, and other.
Currently, in Armenia, GOPA PACE is conducting the Project Support to CEPA monitoring, implementation, and communication - ENI/2023/442-873. The duration of the project is 48 months from April 2023 until April 2027.